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Privacy Policy

Effective Date: [Insert Date, e.g., November 27, 2025]

1. Introduction and Data Controller

We respect your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we handle your information when you visit our website, use our forum, or contact us.

We operate on a principle of data minimization: we do not use cookies, we do not track your activity across the web, and we do not ask for unnecessary personal information.

Data Controller Information: The entity responsible for the processing of your data (Data Controller) is:

  • Name / Company Name: [Insert Name of Individual or Company]
  • Postal Address: [Insert Full Postal Address]
  • Email Address: [Insert Contact Email Address]
  • Hosting Location: European Union (EU)

2. Data We Collect and How We Use It

We only process data that is strictly necessary to provide the services you request.

2.1. Forum Registration (No Email Required) To participate in our forum, you may register an account.

  • Data Collected: Username and Password.
  • Purpose: To allow you to post content and identify your contributions within the forum community.
  • Legal Basis: Performance of a contract (providing the forum service).
  • Note: We do not require an email address for registration. Your anonymity is preserved unless you choose a username that identifies you.

2.2. Contact Us Form If you wish to send us a message via the “Contact Us” form.

  • Data Collected: Your email address and the content of your message. You may optionally provide your name.
  • Purpose: To receive and respond to your inquiries.
  • Legal Basis: Legitimate Interest (to reply to your message) or Consent (manifested by your clear affirmative action of sending the form).

2.3. Server Logs (Technical Necessity) While we do not track user activity or analytics, the server on which this website is hosted may automatically log standard technical information for security and maintenance purposes.

  • Data Collected: IP address, browser type, date and time of access.
  • Purpose: To ensure network security, prevent fraud (e.g., DDoS attacks), and diagnose technical errors.
  • Legal Basis: Legitimate Interest (network and information security).

3. Cookies and Tracking Technologies

We do not use cookies. We do not use tracking cookies, analytics cookies, or advertising pixels. You can browse our website without any data being stored on your device for these purposes.

If the forum software utilizes a technical session token solely to keep you logged in during a single visit, this is considered strictly necessary for the functioning of the website and does not track you.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

  • Forum Data: Retained until you request the deletion of your account.
  • Contact Messages: Retained only for the duration necessary to resolve your inquiry.
  • Server Logs: Typically retained for a limited period (e.g., 30 days) by the hosting provider for security auditing, then automatically overwritten.

5. Data Sharing and Recipients

We do not sell, trade, or rent your personal data to third parties. Your data is only accessible to:

  • The Website Administrator: For managing the forum and responding to emails.
  • The Hosting Provider: Acting as a Data Processor, hosting the physical infrastructure within the European Union. We ensure our hosting provider adheres to GDPR standards.

6. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

  1. Right to Access: You have the right to request a copy of the data we hold about you.
  2. Right to Rectification: You can request that we correct inaccurate or incomplete data.
  3. Right to Erasure (“Right to be Forgotten”): You can request that we delete your account and associated data.
  4. Right to Restriction of Processing: You can ask us to limit how we use your data.
  5. Right to Object: You can object to the processing of your data based on legitimate interests.
  6. Right to Data Portability: You can request your data in a structured, commonly used format.

To exercise any of these rights, please contact us at [Insert Contact Email Address].

7. Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. This includes the use of secure communication protocols (HTTPS/SSL) for the website.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Effective Date.”